Microsoft Office Tutorials and References
In Depth Information
Creating a group of contacts
Any feature that saves me time gets special recognition in my book. Creating
a group of contacts is one such feature. You can organize your contacts into
groups so you can send mail to everyone in that group at the same time. You
can create multiple groups, and contacts can belong to more than one group.
For example, if you’re on the planning committee of the Chamber of Commerce,
you can create a Planning group. If you’re also on the Board of Directors, you
can create a Board group. A contact can belong to either group — or to both.
All contacts that you create in the address book automatically belong in the
All contacts group. And, as you add more groups and add contacts to them,
you can still access all your contacts in the All Contacts group.
Although using a group saves you lots of time, it takes very little time to set
one up. Here’s how you do it:
1. Click Contacts in the E-Mail section of the Office Live Home page.
The Office Live Mail address book opens.
2. Click the New drop-down arrow and choose Group.
A new group appears in the address book Navigation bar.
3. Type a name for your new group, and then press Enter.
Your new contact group appears under the All Contacts folder. The
groups appear in alphabetical order.
4. Select one or more contacts from your contact list and drag them to
the group you want them to be in.
The contacts remain in both the All Contacts folder and in the new
group folder.
5. (Optional) Click the contact that you want to remove from a group
and then click Remove from Group on the toolbar.
The contact remains in the All Contacts folder but disappears from the
To send e-mail to a whole group, type the group name in the To box when
composing an e-mail message, or select the group from the To drop-down list.
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