Microsoft Office Tutorials and References
In Depth Information
Checking Your Spelling
Character Map appears, displaying a grid of characters. The drop-down
menu at the top of the box lists available fonts. The box at the top is
where the characters you select in Step 3 appear.
2. Browse to find the character you need.
Each font has a different set of characters, so you may need to browse
the fonts to find the character you want. Use the vertical scroll bar to
see all the characters within a font.
3. Double-click the character, or select it and then click the Select button
to display it in the Characters to Copy box.
4. Repeat Step 3 until you have all the characters you need.
After you select the character you need, look at the bottom of the
Character Map window to see the keystrokes to enter the selected
character. Within Access, you can hold down Alt and type the code on the
number pad of your keyboard to enter the character.
5. Click the Copy button.
The contents of the Characters to Copy box are copied to the Windows
6. Return to Access, and place the cursor where you want to insert the
7. Click the Paste button or press Ctrl+V.
If you don’t see the character you copied, you may have to format it with the
font you selected in Character Map.
Checking Your Spelling
You can check your spelling in a datasheet or form by clicking the Spelling
button in the Records group on the Home tab of the Ribbon. You can easily
skip some fields that contain words Access doesn’t recognize, especially
codes and abbreviations. (To see how, see Table 1-5, later in this section.)
You may also find that it makes more sense to spell-check a field or two than
to spell-check the whole datasheet. (You can select a field by clicking the
field name; select several consecutive fields by selecting the first field and,
while holding the Shift key, clicking the last field.)
When you spell-check, Access compares the words in the datasheet with the
words in its own dictionary. Access considers anything that it doesn’t find in
the dictionary to be misspelled. Plenty of words that you use may not be in the
Access dictionary, such as technical terms or unique product names, so don’t
assume that the Spelling dialog box is always right. Checking is a good habit.