Microsoft Office Tutorials and References
In Depth Information
Making and Using a Form
Access displays your new form in Layout view — a view that allows
you to move the fields and labels around if you don’t like where Access
put them.
3. Make whatever changes you see fit.
We describe how to use Layout view in “Getting Your Fields Lined Up in
Layout View,” later in this chapter.
4. Save the form that so you can use it later by right-clicking the object
tab for the form and choosing Save from the contextual menu.
In Figure 1-1, you would right-click the AddressBook tab.
5. When Access asks for a name for the form, accept its suggestion or
type a different name; then click OK.
That’s it — you’re done. You can close the form by clicking the X button at
the right end of the form’s object tab or by right-clicking the object tab for
the form and choosing Close from the contextual menu.
Viewing a form
After you create a form, you can open it in any of these views:
Layout view displays the form with some sample data, ready for you to
move the form elements into a more pleasing arrangement. You usually
use this view right after you create a form, to fix layout problems. You
can find out how to use Layout view in “Getting Your Fields Lined Up in
Layout View,” later in this chapter.
Design view displays the form elements with no data so that you can
customize the form layout and behavior. You usually use this view
after Layout view, when the form elements are in the right places, to
tweak your design. See Chapter 2 of this minibook for details on using
Design view.
Form view displays the form as you (or the Form Wizard or AutoForm)
designed it, as described in the next section. When you finish creating
and customizing your form, you’ll use this view on an ongoing basis to
maintain the data in your database.
Datasheet view displays the fields on the form as a datasheet and
ignores the layout of the form. Most forms have Datasheet view
disabled. See “Using some other cool form properties,” later in this chapter,
for details on enabling Datasheet view.
To open a form in Form view, just double-click it in the Navigation Pane,
where it appears in the Forms section. To open a form in any view,
rightclick the form name in the Forms section of the Navigation Pane and choose
the view you want from the contextual menu. (If the Navigation Pane has
no Forms section, right-click the Navigation Pane’s heading and choose
 
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