Microsoft Office Tutorials and References
In Depth Information
Modifying Existing Forms and Reports
Datasheet: Access creates a form to be viewed in Datasheet view.
You can view it only in Design view (to choose which fields to
include, as described in Chapter 2 of this minibook) or Datasheet
view (to add and edit records).
Split Form: A split form displays some information in a regular form
and some in Datasheet view, as shown in Figure 1-5.
Modal Dialog: Access creates a blank form for you that’s configured
to look like a dialog box, containing an OK button and not much else.
This type of form is useful when you want a form that the user must
deal with before proceeding to other work.
3. Select a More Forms option.
Voilà — you have a form! Exactly what you see depends on which option
you choose.
4. If you like the form, save it when you close it; if you don’t like it, just
close it and decline to save it when Access asks.
Figure 1-5:
In a split
form, you
can select
a record
from the
datasheet at
the bottom,
and the data
is displayed
in the form
at the top.
Modifying Existing Forms and Reports
Neither the Form Wizard nor the More Forms button creates perfect forms.
These computer-generated forms are good places to start, but you usually
want to make further refinements before a form is really usable.
Two views are useful for this purpose: Layout and Design. You can use these
views to create new forms from scratch, too.
Layout view, which was new in Access 2007, shows you your form with data
in it but allows you to make some changes in the form itself. The form looks
almost exactly as it will look in Form view, with the addition of some lines
and icons you can use to make changes. In Layout view, you can mess with
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