Microsoft Office Tutorials and References
In Depth Information
Storing Your Forms and Reports
Edits property, which appears on the Data tab. This property is
normally set to Yes, but you can change it to No. You can prevent the
addition of new records by setting the Allow Additions property to No,
and you can prevent deletions by setting the Allow Deletions
property to No.
Record selectors: A gray box — the record selector — appears to the
right of the information for one record. When you’re editing records in
your form, you can delete or copy a record by clicking its record
selector and pressing the Delete key or Ctrl+C.
For a form that displays a single record rather than a continuous form
with lots of records, the record selector may not get much use, though,
and you may not want to display it. You can control whether the record
selectors appear on the form by setting the form’s Record Selectors
property, which appears on the Format tab.
Scroll bars and navigation buttons: Normally, forms include horizontal
and vertical scroll bars if the entire form is too large to fit in the window.
You also see navigation buttons that take you to the first, previous, next,
and last records. You can turn the scroll bars and navigation buttons on
and off by setting the Scroll Bars and Navigation Buttons
properties, both of which appear on the Format tab.
Applying a theme to a form or report
Access comes with some predesigned themes, which set a color scheme and
font choices. When you apply a theme to a form or report, Access sets the
colors and fonts for the whole form (or for most of the controls on the form).
To apply a theme in Layout view, click the Themes button in the Themes
group on the Design tab of the Ribbon, and choose a theme. As you hover
your mouse over a choice, Access changes the open form to use that theme,
even before you make your choice. (Try before you buy!) Alternatively,
you can apply just the color scheme to your form by clicking Fonts in the
Themes group on the Design tab of the Ribbon.
Storing Your Forms and Reports
You spend oodles of time and energy getting your form or report looking
just right. You don’t want to lose all that hard work, do you? Save your form
or report by pressing Ctrl+S or by right-clicking the form’s object tab and
choosing Save from the contextual menu. If Access displays the Save As
dialog box (as it does if you haven’t given this form or report a name yet),
type a name. This name usually appears in the title bar of the form, although
you can change this setting.
When you finish designing your form or report, close it by clicking its Close
button (the X in the top-right corner). If you haven’t saved it, Access asks
whether you want to do so.
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