Microsoft Office Tutorials and References
In Depth Information
The Six Types of Access Objects
Specify the order in which your items appear.
Book I
Chapter 1
Use lines and boxes to group items.
Add drop-down menus, radio buttons, and other types of onscreen
controls for entering and editing data.
Figure 1-2 shows a form for entering names and addresses into the Address
Book table shown in Figure 1-1.
But why stop there? You can build intelligence into forms, too — program
some smart boxes that automatically capitalize what you type, or check your
entry against a table of valid values.
After your database goes into production — that is, when you start using it
for its intended purpose — forms become your most-used Access objects.
As go the forms, so goes the database — so Book IV explains how to design,
create, modify, and use forms.
Reports for printing your data
Forms are designed primarily to appear onscreen. Reports, on the other
hand, are designed to be printed, as shown in Figure 1-3. Like forms, reports
display information from tables; you get to choose the layout of the
information. Most reports are based on queries; you use a query to choose the
information that appears in the report. The report design defines the order
in which records appear; which fields appear where; and which fonts, font
sizes, lines, and spacing are used. (Control freaks, rejoice!)
Figure 1-2:
A form
shows
information
from one
table record
at a time.
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