Microsoft Office Tutorials and References
In Depth Information
Creating and Managing Report Sections
Book V
Chapter 1
Figure 1-8:
A report
in Design
Creating, editing, moving, and deleting controls: Controls are the
boxes on the Design grid that display labels, data from fields, and other
information. The easiest way to move them around is in Layout view,
which is described in Book IV, Chapter 1.
Editing controls: If you need to set the properties for a control, set fonts
and columns, use conditional formatting, or make other fine
adjustments, use Design view, as described in Book IV, Chapter 2.
Creating calculated controls: To make a control that displays a
calculated value, see Book IV, Chapter 4.
Drawing lines and boxes: Book IV, Chapter 2 has a section devoted to
this topic.
Setting report properties: See Book IV, Chapter 1 for details.
Saving, importing, copying, and renaming reports: See Book IV,
Chapter 1 for details.
Some things work differently for forms and reports, however. For one thing,
reports don’t have command buttons and drop-down menus (because they
wouldn’t work on paper). Also, reports have to fit correctly on the printed
page, and they need page headers, footers, and headings for subsections.
The rest of this chapter describes report-specific features. Chapter 2 of this
minibook describes controlling the way that reports print.
Creating and Managing Report Sections
In Design view, your report is broken into parts called sections, as shown in
Figure 1-8, earlier in this chapter. The main part of the report is the Detail
section, which shows information from fields in the table or query that’s the
record source for the report. The other sections come in pairs around the
Detail section, with a header section above and a footer section below.
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