Microsoft Office Tutorials and References
In Depth Information
Printing the Report
To send your report directly to the printer without displaying the Print
dialog box, click the File tab of the Ribbon, and choose Print ➪ Quick Print.
Make sure that you’re really ready to print before you click!
You may want to print only part of a report — say, just the first page to see
how the margins look — or to reprint a specific page. In the Print Range
section of the Print dialog box (refer to Figure 2-4), click the Pages radio button,
and enter the starting and ending page numbers in the From and To boxes.
Creating a PDF, XPS, HTML,
or other file of your report
PDF (Portable Document Format) files have become standard ways to
distribute print-ready documents. Heck, even the Internal Revenue Service uses
them for tax forms (at www.irs.gov) . PDF format enables you to distribute
reports on the web or by e-mail in a format that most people can open, read,
and print; nobody has to have Access to see your reports.
You can download a free program (Adobe Reader) that displays and prints
PDF files. Get this program at http://get.adobe.com/reader.
Office 2013 comes with PDF-creation software and allows you to export
reports in several other formats. When you export a report (or another
Access object), Access asks whether you want to save the steps that you
followed to perform the export, as shown in Figure 2-6. To see how this process
works, see “Automating your exports,” later in this chapter.