Microsoft Office Tutorials and References
In Depth Information
Creating Mailing Labels
Here’s how to create a file containing your report in one of these formats
when you have the report open in Print Preview:
PDF file: Click the PDF or XPS button in the Data group on the Print
Preview tab of the Ribbon. You see the Publish As PDF or XPS dialog
box, shown in Figure 2-7. Make sure that the Save As Type setting is
PDF, and choose where you’d like to save the PDF file. Access
automatically adds .pdf to the end of the filename. When you click the Publish
button, Access exports the report in PDF format and then opens it in the
default PDF reader program on your computer (if any).
XPS file: The XML Paper Specification (XPS, or OpenXPS) format is
Microsoft’s version of PDF. You can create XPS files the same way that
you create PDF files: by clicking the PDF or XPS button. Just change the
Save As Type setting to XPS Document.
Figure 2-7:
Access now
comes with
a built-in
PDF creator.
Creating Mailing Labels
A perennial database task is printing mailing labels from lists of names and
addresses. The easiest way to create a report that prints on labels is to use
the Label Wizard, which contains a long list of preset formats for all
standard Avery-brand and compatible labels. (Most boxes of label sheets include
an Avery number that specifies the size of your labels.) After you create a
report with the wizard, you can make further changes in Design view.
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