Microsoft Office Tutorials and References
In Depth Information
Creating Mailing Labels
For mailing labels, do your letter carrier a favor: Choose a readable size,
such as 12 points.
9. Choose the fields that you want to include on the label, as shown in
Figure 2-9; then click Next.
The Prototype Label list shows the layout of fields on the label,
including spaces, punctuation, and text that prints on every label (such as
First Class or your return address). You arrange the fields and other
information in the Prototype Label list. Dotted lines show where the
lines of text can go. One line in the Prototype Label box is selected (it’s
gray), showing that new fields are added to this line. You can press the ↑
and ↓ keys to move to a different line.
To print a field on your mailing labels, click the field in the Available
Fields list and then click the > button to add it to the current line of the
Prototype Label list. (Double-clicking a field does the same thing.) To
add text, such as a space, comma, other punctuation, or words, just
move your cursor to the location in the Prototype Label box where you
want the text to appear, and type it.
The first line of a mailing label, for example, usually consists of the first
name, a space, and the last name. With the first line of the Prototype
Label list selected, double-click the First Name field (or whatever it’s
called in your table), type a space, and then double-click the Last Name
field. To move to the next line, press Enter or ↓.
If you put a field in the wrong place, click it in the Prototype Label list
and then press the Delete key to remove it.
Be sure to type a comma and a space between City and StateProv
fields in the Prototype Label list, and type a space between StateProv
and ZIPPostalCode fields too.