Microsoft Office Tutorials and References
In Depth Information
Displaying Information with Charts
3. Click the Chart button in the Controls group on the Design tab of
the Ribbon.
Book V
Chapter 3
Now when you move your mouse pointer back to the Design View
window, it appears as a teeny graph.
4. Click the section of the report where you want the chart to appear.
A box appears on your report, and the Chart Wizard starts. This wizard
starts just like the Report Wizard described in Chapter 1 of this minibook,
asking what table or query contains the data that you’d like to graph.
5. Click the Tables, Queries, or Both radio button to display the list from
which to make your choice; make your selection; and click Next.
The wizard asks what fields you want to use on your chart. It still looks
just like the Report Wizard.
6. Choose the fields you want to chart by moving them from the
Available Fields list to the Fields for Chart list; then click Next.
To move a field from one list to the other, select the field and click the
arrow button between the two lists, or double-click a field to move it to
the other list.
Later, you tell the wizard how to represent each field, and you don’t
have to represent all the fields you choose here. Go ahead and include
any field that you may want to include on the chart.
7. Select the type of chart that you want to create from the screen shown
in Figure 3-3; then click Next.
When you select a chart type, the wizard displays the name of that type
of chart as well as some information about that type of chart and the
kind of data that it displays best. Click around to see what looks good
and what will display your data clearly.
Figure 3-3:
You’re not
limited to
boring old
bar and line
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