Microsoft Office Tutorials and References
In Depth Information
Opening a Database
When a database is already open, Backstage View displays information
about the database as a whole — rather than about specific objects in
the database — and the commands that affect the entire database. (See
“Introducing Backstage View,” near the end of this chapter.)
Opening a Database
Before you can work on a database, you have to open it in Access. If you
have an Access database, you can open it by following the instructions in
this section. For now, don’t worry about which version of Access it was
created in; for more details on that topic, see “Opening oldies,” later in this
Okay, but wait a minute: Before you can open a new database, you have to
create it! If you want to try Access but don’t have a database to work with,
skip to “Creating a sample database from a template,” later in this chapter,
to try Access with a sample database.
Only one database can be open at one time in Access. If a database is
already open, Access closes it when you open a new database.
To open a database, follow these steps:
1. Click the File tab on the Ribbon if you don’t already see Backstage
View (refer to Figure 2-1).
People missed having a File command in Office 2007, so Microsoft
replaced 2007’s Office button with the File tab; it’s in the top-left corner
of all Office 2010 and 2013 applications.
2. Click Open on the menu.
The screen changes, showing databases that have recently been used
and giving you a chance to browse for one that isn’t listed:
• Recent: Choosing Recent takes you to a list of databases you’ve used
• SkyDrive: SkyDrive takes you to your own private place in the cloud
where your databases and other Office 2013 files may be stored.
• Computer: This option, of course, takes you to the computer you’re
sitting in front of, as well as any computers that may be connected to
it on a network.
• Add a Place: Choose this option if the database you want is located
somewhere that the preceding three options don’t cover.
3. Choose a place to search and then select the filename in the list that
You may need to browse to the file by clicking the Browse button that