Microsoft Office Tutorials and References
In Depth Information
Using the Format Painter
using the Format Painter
Often, you might find that you have text formatted exactly as
you want it in one location, and you want to copy that format-
ting to text elsewhere in your document. To accomplish this,
you can either create a style by example or use the Format
Painter tool.
Format Painter acts like the Copy and Paste commands, but for
format settings instead of words. The keyboard shortcuts for
copying and pasting formatting (Ctrl+Shift+C and Ctrl+Shift+V)
are similar to those for copying and pasting text (Ctrl+C and
Ctrl+V ).
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1
Copy formatting to another location
1 On the Home tab, in the Paragraph group, click the Show/Hide ¶
button to display paragraph marks and other hidden formatting
symbols.
2 Select the text that has the formatting you want to copy.
If you want to copy only the character formatting, don’t include a
paragraph mark. If you want to copy only the paragraph format-
ting, select only the paragraph mark.
3 To copy the formatting, in the Clipboard group, either click the
Format Painter tool or press Ctrl+Shift+C.
4 If you chose to copy the formatting with Format Painter, drag the
special mouse cursor across the location where you want to apply
the copied formatting. If you copied the formatting by pressing
Ctrl+Shift+C, select the text to which you want to apply the settings
and press Ctrl+Shift+V to paste the formatting.
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4
TIP If you want to repeat the same formatting in several
places, double-click the Format Painter button to keep it turned
on after its first use. Press Esc or click the Format Painter button again
to turn it off. If you use the keyboard shortcuts, the copied formatting
remains available until you copy some other formatting, and you can
paste the same formatting as many times as you like.
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