Microsoft Office Tutorials and References
In Depth Information
Revealing existing formatting
Revealing existing formatting
You might sometimes need to edit or reformat Word 2013 docu-
ments that you receive from someone else, or work with text that
you copy and paste from other sources. If the formatting doesn’t
behave as you expect, it’s important to find out what styles or
direct formatting are responsible. One important tool for dis-
covering formatting is simply to turn on nonprinting characters
by clicking the Show/Hide ¶ button on the Home tab. Two other
tools are the Reveal Formatting pane and the Style Inspector.
After you know why the text appears as it does, you should
be able to remove any unwanted style or direct formatting to
achieve the appearance that you want. Sometimes, it’s easier to
clear all the formatting so that the text has Normal style with no
direct formatting, and then apply the style you need.
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1
use the Reveal Formatting pane
1 Press Shift+F1 to open the Reveal Formatting pane.
2 At the bottom of the pane, in the Options section, select both the
Distinguish Style Source and the Show All Formatting Marks check
boxes.
3 Click the document text for which you need to find the sources of
the current format.
4 Examine the descriptions in the Reveal Formatting pane to deter-
mine which style or direct formatting is responsible for the text’s
appearance.
4
2
CAuTIon You can click any of the blue underlined links in the
Reveal Formatting pane to open the corresponding dialog box
for direct formatting. If the source of incorrect formatting is a style,
you should modify the style’s definition instead of applying direct
formatting to override the style.
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