Microsoft Office Tutorials and References
In Depth Information
Indexing a document
Indexing a document
In a long nonfiction document, especially one that will be
printed on paper, it’s vital to include an index so that readers
can locate names, concepts, procedures, or other important
topics. Word 2013 provides several tools that aid in compiling
an index.
or any other words that are related to or in some way descrip-
tive of the text you’re indexing. Index entries can be constructed
with a main phrase followed by a subentry.
The second stage consists of inserting the index itself, which is
a field with the keyword INDEX. You can choose options that
change the formatting of the index, such as the number of
columns to display or how to separate the page numbers from
the entry text.
You index a document in two stages. In the first stage, you
insert fields by using the keyword XE to mark the locations of
entries that will be collected in the index. In these XE fields, you
can repeat text from the document, or you can enter synonyms
Mark index entries
1 Click in your document at the location where you want to insert an
index entry.
If you want the entry to consist of the text in that location, select
the text. If you intend to enter some word or phrase that doesn’t
specifically appear in the text, just click without selecting anything.
2 On the References tab, in the Index group, click Mark Entry.
CAuTIon The index entries are case-sensitive. For example, if
you mark both reading and Reading as entries, the index will
display them separately rather than combining them. This might be
intentional or a mistake. The final index requires a careful review for
problems like this.
TIP All XE fields are automatically formatted as Hidden text. If
you want to see or edit the XE fields, on the Home tab, in the
Paragraph group, click the Show/Hide ¶ button.
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