Microsoft Office Tutorials and References
In Depth Information
Starting a mail merge
starting a mail merge
In Word 2013, a mail merge starts with a main document , which
contains the formatting that you want in the final output. It
might also contain text that you want to appear in each output
document. You insert merge fields in the main document to
reserve places for the variable data . You select a document or a
database as the data source for the merge, and you can select
which of the recipients listed in the data source will be used to
create output. If you want, you can preview the output. Finally,
you can send the output to a file, to the printer, or to an email
program.
the names or other items that you want to include, and you can
create the output in several formats. However, this flexibility
comes at the cost of some complexity. Completing a mail merge
requires a sequence of steps, as described on the following
pages.
The commands on the Mailings tab use the term recipients to
refer to the names of people in a mailing list. You can also use
Word’s mail merge feature to work with other kinds of lists, such
as product catalogs, in which case the term recipients refers to
the items in the list.
The mail merge feature in Word 2013 is quite flexible; you can
use any of several kinds of data sources, you can sort and select
Create the main document
1 Click File to display the Backstage view. Click the New tab and then
click Blank Document or a custom template.
1
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