Microsoft Office Tutorials and References
In Depth Information
Starting a mail merge
2 If you want to create a letter or an email message to send to multi-
ple addresses, use the new document to write the body of the letter
or message (that is, everything that will be the same in all of the
If you’re creating labels, envelopes, or a directory merge (called a
catalog merge in some earlier versions of Word), leave the docu-
ment blank.
3 When the main document is complete, on the Quick Access Toolbar,
click the Save button. Then, while the document remains open,
continue at “Select the merge type,” which follows this task.
select the merge type
1 On the Mailings tab, in the Start Mail Merge group, click Start Mail
Merge. On the drop-down list that appears, click one of the follow-
ing commands:
Letters Creates an output document containing a separate
section for each recipient, with each section starting on a new
E-Mail Messages Creates an email message to each recipient
Envelopes Creates an output document containing an enve-
lope for each recipient
Labels Creates an output document containing labels, with
one label for each recipient
Directory Creates an output document in which each recipi-
ent’s data starts a new paragraph
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