Microsoft Office Tutorials and References
In Depth Information
Choosing the recipients
Choosing the recipients
When you create a mail merge in Word 2013, you must choose
the information that Word puts into the output document. The
information could be stored in one of a number of places—as a
table in a Word document, in an Excel worksheet, in an Access
or Microsoft SQL Server database, or in an Outlook contact list.
After you select the file or other source of the data, Word
provides tools with which you can refine the list of recipients or
other records, to sort them on one or more fields, and to edit
the list entries if necessary.
1
select a data source
1 On the Mailings tab, in the Start Mail Merge group, click Select
Recipients. On the menu that appears, click one of the following
commands:
Type A new List Opens the New Address List dialog box, in
which you can type entries for a list and then save them as a
database (.mdb) file
use An Existing List Opens the Select Data Source dialog box,
in which you can select an existing file (a Word or plain text doc-
ument, an Excel worksheet, or an Access or SQL Server database)
containing the entries
Choose From outlook Contacts Opens the Select Contacts
dialog box, in which you can select which contact folder to use,
if your Office edition includes Outlook
2 If you clicked Type A New List in step 1, in the New Address List
dialog box, type the names, addresses, and other information. To
add each entry after the first one, click New Entry. When the list is
complete, click OK and continue at step 3.
2
TIP Click the Customize Columns button to add, remove,
rename, or reorder columns in the New Address List dialog box.
To sort the entries on any column, click the header of that column.
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