Microsoft Office Tutorials and References
In Depth Information
Choosing the recipients
Edit the list of recipients
1 If you chose an Outlook contacts folder as your data source, the
Mail Merge Recipients dialog box opens automatically. Otherwise,
on the Mailings tab, in the Start Mail Merge group, click Edit Recipi-
ent List to open the Mail Merge Recipients dialog box.
2 Clear the check boxes next to entries that you do not want to
include in the mail merge; select the check boxes for those that you
do want to include.
Selecting or clearing the check box in the header row of the list
causes all of the entries to become selected or cleared, respectively.
If you want to keep only a few entries selected, first clear the entire
list and then select those that you want.
3 If you want to add or delete entries in the list of recipients, click the
name of the source file in the Data Source box and click Edit. The
Edit Data Source dialog box that appears is the same as the New
Address List dialog box shown in step 2 of “Select a data source” on
If the data source is an Outlook contact list, the Edit button does
not become available. To edit entries in a contact list, you must use
Outlook’s contact editor.