Microsoft Office Tutorials and References
In Depth Information
Choosing the recipients
4 The order in which the merge’s results appear is determined by
the order of the entries in the list of recipients. If you want to sort
the list of recipients on a single column, click that column’s header.
To sort on two or three columns, click the Sort link in the Refine
Recipient List section to open the Filter And Sort dialog box. On the
Sort tab, in each drop-down list, select the name of the column on
which to sort, and whether to sort it in ascending or descending
order.
For example, you can sort the recipients by state, then by last name,
and finally by first name. In the merge’s results, someone named
Smith who lives in Arizona would be listed before someone named
Jones who lives in Wyoming.
5 If you want to include in the merge only the entries that satisfy cer-
tain criteria, click the Filter link in the Refine Recipient List section
to open the Filter And Sort dialog box. On the Filter tab, select the
name of a column in the Field drop-down list, select a condition in
the Comparison drop-down list, and if necessary enter a value in
the Compare To list box. You can continue adding criteria, con-
nected by And or Or , as needed to specify the set of recipients to
include.
For example, to limit the list of recipients to those whose last names
start with the letter M, select the criteria Last | greater than or
equal to | M | And | Last | Less than | n .
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6 When the list of recipients is complete and correctly sorted, click
OK.
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