Microsoft Office Tutorials and References
In Depth Information
Adding information with rules
Adding information with rules
The entries in the Insert Merge Field gallery represent only the
columns that are present in the data source. In addition, you
can use the fields in Word 2013 to perform comparisons and
calculations during a mail merge, so you can display additional
information, depending on the data in the data source.
1
Modify the merge with rules
1 Insert a SET field if you want to store an unchanging number or text
that can be used to perform comparisons or calculations for all of
the recipients in a merge. On the Mailings tab, in the Write & Insert
Fields group, click Rules and then, on the list that appears, click Set
Bookmark. Continue at step 2.
2 In the Insert Word Field: Set dialog box, type a bookmark name in
the Bookmark list box, type the number or text in the Value text
box, and then click OK.
The bookmark is located inside the SET field, which doesn’t display
any result in the document. However, the bookmark can be refer-
enced in other fields elsewhere in the document, such as a REF field
that will display the value, or a formula field that will use the value
in a calculation.
2
3
3 Insert an ASK field if you want to store a number or text that might
be different for each recipient. On the Mailings tab, in the Write &
Insert Fields group, click Rules and then, on the list that appears,
click Ask. Continue at step 4.
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