Microsoft Office Tutorials and References
In Depth Information
Adding information with rules
4 In the Insert Word Field: Ask dialog box, type a bookmark name
in the Bookmark box, type a question in the Prompt box, type a
default value if desired, and then click OK.
During the merge, the prompt will be displayed for each recipient,
and the value you enter will overwrite any previous value in the
bookmark. If you want to use the same value for all of the recipients
during the current merge, select the Ask Once check box.
The bookmark is located inside the ASK field, which doesn’t display
any result in the document. However, the bookmark can be refer-
enced in other fields elsewhere in the document, such as a REF field
that will display the value, or a formula field that will use the value
in a calculation.
5 If you want to display a number or text that might be different
for each recipient, insert a FILLIN field. On the Mailings tab, in the
Write & Insert Fields group, click Rules and then, on the list that
appears, click Fill-in. Continue at step 6.
6 In the Insert Word Field: Fill-in dialog box, type a question in the
Prompt text box, type a default value if desired, and then click OK.
The FILLIN field is similar to the ASK field, except that the FILLIN
field displays its value in the document and doesn’t store its value in
7 Insert an IF…THEN…ELSE field where you need to display different
results in the document, depending on the value of a merge field
or other field. If you want to base the decision on a bookmark value
(such as one in a SET field or an ASK field), continue at step 9.
On the Mailings tab, in the Write & Insert Fields group, click Rules
and then, on the list that appears, click If…Then…Else. Continue at