Microsoft Office Tutorials and References
In Depth Information
Correcting a spelling or grammar error
Correcting a spelling or grammar error
No one types perfectly all the time. With that in mind, the spell-
ing checker in Word 2013 can continuously compare your words
to its dictionaries to detect typographical errors. In addition to
its main dictionary, you can specify that Word use one or more
custom dictionaries to which you can add your own words. The
grammar checker can examine your text with a set of rules that
can assist toward improving your writing.
Word also tries to identify words that are spelled correctly but
aren’t appropriate for the context in which they’re used. These
contextual errors are usually words that sound alike such as
there , their , and they’re . The program highlights these words by
using blue squiggle underlines.
The grammar checker also uses a blue squiggle to point out
text that violates certain rules. These kinds of errors include
incomplete sentences, subject-verb disagreement, and incorrect
capitalization and punctuation. You can also choose to have the
grammar checker examine style issues such as passive sentences
and very long sentences.
When a word doesn’t match anything in either the built-in dic-
tionary or your custom dictionary, Word identifies it by using a
red wavy underline, sometimes called a squiggle . The word might
be a misspelling, or it could be a name or a word from a special-
ized field. If it is an error, you can easily correct it. However, if
the word is correctly spelled but unrecognized, you can add it to
your custom dictionary so that it won’t be flagged again.
select a suggested correction
1 Right-click a word that is marked with a red or blue squiggle.
A shortcut menu appears, in which you can find solutions to the
2 If one or more suggestions appear at the top of the shortcut menu,
click the one that corrects the error, or manually correct the text.
3 If the item at the top of the shortcut menu is (No Spelling Sugges-
tions) or a grammar rule that includes (Consider Revising) , manually
correct the text.
TIP Previous versions of Word marked grammar errors with
green squiggles. In Word 2013, they are marked with blue
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