Microsoft Office Tutorials and References
In Depth Information
Document Recovery to the Rescue
Excel 2013 enables you to save your workbook files directly in this special
PDF file format. You can readily share your Excel 2013 workbooks with users
who don’t have Excel installed on their computers by saving them as PDF
files. All they need to open and print the PDF copy of the workbook file is
the free Adobe Reader software (which they can download from the Adobe
websit e at www.adobe. com).
To save your workbook as a PDF file, you simply select the PDF option on the
Save as Type drop-down list in the Save As dialog box. Excel then adds
PDFspecific options to the bottom of the Save As dialog box, with the Standard
(Publishing Online and Printing) button under the Optimize For heading and
the Open File after Publishing check box selected.
If you want to make the resulting PDF file as small as possible (because your
worksheet is so large), click the Minimum Size (Publishing Online) button
under the Optimize For heading. If you want to change which parts of the
workbook are saved in the resulting PDF (Excel automatically saves all ranges
in the active worksheet of the workbook), click the Options button directly
beneath the Minimum Size (Publishing Online) option and make the
appropriate changes in the Options dialog box before you click OK.
If you don’t need to edit the filename (Excel automatically appends .pdf to
the current filename) or the folder location in the Save As dialog box, simply
click the Save button. Excel then saves a copy of the workbook in a PDF file
format and, provided you don’t deselect the Open File after Publishing check
box, automatically opens the workbook for your inspection in Adobe Reader.
After viewing the PDF version in Adobe Reader, you can then return to your
worksheet in Excel by clicking the Reader’s Close button (or pressing Alt+F4).
If you create an Excel 2013 workbook that incorporates new features not
supported in earlier versions of Excel, instead of saving the workbook as an .xls
file, thereby losing all of its 2010 enhancements, consider saving it as a PDF
file. That way, co-workers still using pre-2010 Excel versions can still access
the data in all its glory via Adobe Reader.
Document Recovery to the Rescue
Excel 2013 offers a document recovery feature that can help you in the event
of a computer crash because of a power failure or some sort of operating
system freeze or shutdown. The AutoRecover feature saves your
workbooks at regular intervals. In the event of a computer crash, Excel displays a
Document Recovery task pane the next time you start Excel after rebooting
the computer.
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