Microsoft Office Tutorials and References
In Depth Information
Eliminating Errors with Text to Speech
Figure 4-13:
After
adding the
Speak Cells
buttons
to Quick
Access
toolbar, you can
use them
to check
cell entries
audibly.
After adding the Text to Speech commands as custom Speak Cells buttons
to your Quick Access toolbar, you can use them to corroborate spreadsheet
entries and catch those hard-to-spot errors as follows:
1. Select the cells in the worksheet whose contents you want read aloud
by Text to Speech.
2. Click the Speak Cells button on the Quick Access toolbar to have the
computer read the entries in the selected cells.
By default, the Text to Speech feature reads the contents of each cell
in the cell selection by reading down each column and then across the
rows. If you want Text to Speech to read across the rows and then down
the columns, click the Speak Cells by Rows button on the Quick Access
toolbar (the button with the two opposing horizontal arrows).
3. To have the Text to Speech feature read each cell entry while you
press the Enter key (at which point the cell cursor moves down to
the next cell in the selection), click the Speak Cells on Enter custom
button (the button with the curved arrow Enter symbol) on your
Quick Access toolbar.
As soon as you click the Speak Cells on Enter button, the computer tells
you, “Cells will now be spoken on Enter.” After selecting this option, you
need to press Enter each time that you want to hear an entry read to you.
4. To pause the Text to Speech feature when you’re not using the Speak
Cells on Enter option (Step 3) and you locate a discrepancy between
what you’re reading and what you’re hearing, click the Stop Speaking
button (the Speak Cells group button with the x).
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