Microsoft Office Tutorials and References
In Depth Information
Chapter 11: Getting on the Data List
2. Make the first entries in the appropriate columns of the row
immediately following the one containing the field names.
These entries in the first row beneath the one with the field names
constitute the first record of the data list.
3. Click the Format as Table button in the Styles group of the Ribbon’s
Home tab and then click a thumbnail of one of the table styles in the
drop-down gallery.
Excel puts a marquee around all the cells in the new data list, including
the top row of field names. As soon as you click a table style in the
dropdown gallery, the Format As Table dialog box appears listing the address
of the cell range enclosed in the marquee in the Where Is the Data for
Your Table text box.
4. Click the My Table Has Headers check box to select it, if necessary .
5. Click the OK button to close the Format As Table dialog box.
Excel formats your new data list in the selected table format and adds filters
(drop-down buttons) to each of the field names in the top row (see Figure 11-1).
Figure 11-1:
Create a
new data
list by
formatting the
field names
and the first
record as a
table.
Adding records to data lists
After creating the field names and one record of the data list and formatting
them as a table, you’re ready to start entering the rest of its data as records
in subsequent rows of the list. The most direct way to do this is to press the
Tab key when the cell cursor is in the last cell of the first record. Doing this
causes Excel to add an extra row to the data list where you can enter the
appropriate information for the next record.
When doing data entry directly in a data list table, press the Tab key to
proceed to the next field in the new record rather than the ← key. That way, when
you complete the entry in the last field of the record, you automatically extend
the data list, add a new record, and position the cell cursor in the first field of
that record. If you press ← to complete the entry, Excel simply moves the cell
cursor to the next cell outside the data list table.
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