Microsoft Office Tutorials and References
In Depth Information
Sharing Your Worksheets
Sharing workbooks with IM
If you have access to Skype IM (Instant Message) or have Microsoft’s Lync
software (see following section) installed on the device running Excel, you
can share a workbook saved on your SkyDrive by sending a link to a
coworker or client via instant messaging.
To do this, simply open the workbook saved on your SkyDrive in Excel 2013
and then select the Send by Instant Message option on the Share screen in
the Excel Backstage view (Alt+FHIM).
Then, fill in the recipient’s name in the To: text box or select it from your
Address Book using the Search the Address Book for Contacts button that
immediately follows this box. Type any message about the spreadsheet you
want to include into the Type Your Message Here text box and then select
the Send IM button that appears near the bottom of the right-hand side of the
Share screen under the heading Send by Instant Message.
If you want to send a copy of the workbook via instant message, it must be
saved on a local drive on the device running Excel 2013 and your message
software. To do this, use the Save As command to save a copy of the
workbook on a local drive, then open that copy in Excel 2013 before you select the
Send by Instant Message option on Excel’s Share screen in the Backstage view.
Presenting worksheets online
If the device running Excel 2013 also has Microsoft’s Lync 2013 online
communication software installed, you can present your worksheets to the other
attendees as part of any online meeting that you organize. To do this, first
open the workbook you want to present at the online meeting in Excel 2013
before you select the Present Online option in the program’s Share screen
in the Backstage view (Alt+FHP). Click the Share button under the Present
Online heading that appears on the right side of the Share screen.
If no meeting in Lync is currently running on your computer, a Share
Workbook Window dialog box appears where you can launch one by simply
clicking OK. Your name then appears in a floating Lync Conversation window.
To present your worksheet, highlight the Manage Presentable Content button
(the fourth circle from the left on the bottom with the desktop monitor icon)
and then click the name of your workbook file that appears in the Presentable
Content section near the bottom of its pop-up palette. When you select the
workbook file on this palette, the Conversation window closes and the active
worksheet of the Excel workbook you’re presenting appears in a presentation window
with a golden outline around it. At the very top of the window containing your
worksheet, you see a Currently Presenting mini-menu.