Microsoft Office Tutorials and References
In Depth Information
Topic C: Sharing and securing documents
Topic C: Sharing and securing documents
This topic covers the following Microsoft Office Specialist objectives for exam 77-881:
Word 2010.
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Objective
1.2
Apply protection to a document
1.2.1 Apply protection by using the Microsoft Office Backstage view commands
1.2.1.3 Mark as Final
1.4
Share documents
1.4.5 Create PDF documents
1.4.6 Create
Finalizing documents
Explanation
When a document is complete, you can use a series of features to finalize it before
sharing it with others. Click the File tab and click Info to display the Info page, which
contains options for setting permissions, sharing the file, managing version control, and
modifying properties.
The Compatibility Checker
If you’re sharing your documents with other people who are using previous versions of
Word, you’ll want to check for elements that aren’t supported or that behave differently
in these other versions. These elements can include building blocks, citations,
bibliographies, content controls, embedded objects, SmartArt graphics, and tracked
changes that involve moving text. To check for unsupported elements, use the
Compatibility Checker.
To run the Compatibility Checker:
1 On the File tab, click Info.
2 On the Info page, click the Check for Issues button and choose Check
Compatibility.
3 Select the versions you want to show: either Word 97-2003 or Word 2007. Both
options are selected by default.
Incompatibilities are identified and listed for your review. If you save a document in the
Word 97-2003 file format, the Compatibility Checker will run automatically. To save a
file in this format, click the File tab and click Save As. In the Save as type list, select
Word 97-2003 Document. Click Save.
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