Microsoft Office Tutorials and References
In Depth Information
Topic A: Form letters
7 In the first sentence of the letter
text, select [insert city here]
You’ll insert the City field in this location,
replacing the placeholder text.
In the Write & Insert Fields group,
click Insert Merge Field , as
shown
(Click the bottom part of the button.) To display
a menu of possible fields.
Choose City
To insert the City field in place of the selected
text.
If necessary, press q
To add a space after the City field.
8 In the Write & Insert Fields
group, click
Highlight Merge Fields
To add highlighting to the merge fields so that
you can easily distinguish them from the letter
text.
9 Observe the merge fields
Each merge field is now highlighted.
10 Update the document
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