Microsoft Office Tutorials and References
In Depth Information
Topic B: Data sources for the recipient list
Topic B: Data sources for the recipient list
This topic covers the following Microsoft Office Specialist objectives for exam 77-887:
Word Expert 2010.
#
Objective
4.3
Create labels and forms
4.3.1 Prepare data
Creating a recipient list
Explanation
When you’re using a mail merge to create a form letter, you might already have the
recipient list data in another document, such as an Excel spreadsheet or a Microsoft
Word table. Having a data source ready is helpful, but there might be times when you
need to create the recipient list during the mail merge. From the Select Recipients menu
on the Ribbon, you can choose to type a new list. The New Address List dialog box
provides some common fields for you to use. You can add or delete fields as needed.
To create a recipient list:
1
Specify the starting document.
2
In the Start Mail Merge group, click Select Recipients and choose Type New
List to open the New Address List dialog box, shown in Exhibit 1-9.
3
Use the Customize Columns button to add or delete fields, if necessary.
4
In the dialog box, enter the data for each recipient.
5
Click OK and save the data source.
Exhibit 1-9: The New Address List dialog box
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