Microsoft Office Tutorials and References
In Depth Information
Topic B: Data sources for the recipient list
Do it!
B-2: Sorting records
Here’s how
Here’s why
1 In My press kit letter, observe the
first record
The first record is Rod Yun.
Click the Mailings tab
If necessary.
2 Click
(The Next Record button is in the Preview
Results group on the Ribbon.) To move to the
next record, which displays the information for
Tracy McGarvey.
Move to the next record
The information for Tanya Poole appears.
Click
(The First Record button.) To move back to the
first record.
3 In the Start Mail Merge group,
click Edit Recipient List
To open the Mail Merge Recipients dialog box,
shown in Exhibit 1-10.
Under “Refine recipient list,”
click Sort
To open the Filter and Sort dialog box, with the
Sort Records tab active.
4 From the Sort by list, select
Last Name
The Ascending option is selected by default.
Click OK
To close the Filter and Sort dialog box. The
records are sorted by last name in ascending
order in the Mail Merge Recipients dialog box.
5 Click OK
To close the Mail Merge Recipients dialog box.
The first record now displays the information for
Tracy McGarvey.
Move to the second record
(Click the Next Record button.) The second
record is Tanya Poole’s.
6 Move to the first record
7 Update the document
 
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