Microsoft Office Tutorials and References
In Depth Information
Unit summary: Using Mail Merge
Review questions
1 Which tab should you click to access the mail merge options?
A Home
B Insert
C Page Layout
D Mailings
2 What are the two primary components you need to perform a mail merge?
A starting document, such as a form letter
A recipient list
3 True or false? Before you can begin a mail merge, you must have the recipient list
stored in an Excel spreadsheet.
False. You can also store the recipient list in a Word table, or you can generate the list as part of
the mail merge procedure.
4 What is an Address Block and how is it helpful in a mail merge?
The Address Block is a single merge field that can contain all of the address fields (name,
company, street address, city, state, and ZIP code). By inserting an AddressBlock field in a form
letter, you can insert all of the address data in one step.
5 Which button on the Ribbon can you click to display all of the records in the
recipient list?
The Edit Recipient List button.
6 How can you specify that the current document is the starting document for mailing
labels?
A Click Start Mail Merge and choose Labels.
B Click Start Mail Merge and choose Envelopes.
C Click Select Recipients and choose Use Existing List.
D Click Select Recipients and choose Type New List.
7 You’ve created a letter as the starting document for a mail merge. You want to use
an existing Excel document as the source of the addresses for the mail merge. What
should you do?
A Click Start Mail Merge and choose Directory.
B Click Start Mail Merge and choose Letters.
C Click Select Recipients and choose Use Existing List.
D Click Select Recipients and choose Type New List.
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