Microsoft Office Tutorials and References
In Depth Information
Topic A: Creating forms
Adding drop-down list controls to forms
You use a drop-down list to provide respondents with a fixed set of values to choose
from. For example, if your form contains a Company Department field, you can use a
drop-down list to limit responses to only official department names. This makes
completing the form easier for respondents, and it helps ensure the integrity and
consistency of data. Because users can select only one option from a drop-down list,
these types of form fields are available only in electronic forms (Word forms and Web
To add a drop-down list control to a form:
In the document you will use as a form, click the Developer tab.
In the Controls group, click Design Mode.
Place the insertion point where you want to add the content control.
Click the Drop-Down List control.
Using the Content Control Properties dialog box
After you add a drop-down list control to a form, you’ll need to populate the list with
choices by using the Content Control Properties dialog box, shown in Exhibit 4-6. To
open the dialog box, select the control in the document and click Properties in the
Controls group. The elements of the dialog box vary depending on which control is
For a drop-down list control, the Content Control Properties dialog box includes an Add
button. Click Add, enter the name of the item you want to include in the list, and click
OK. Continue with this procedure until your list of items is completed. Then click OK
to close the Content Control Properties dialog box and save your changes.
Exhibit 4-6: The properties for a drop-down list control