Microsoft Office Tutorials and References
In Depth Information
Chapter 22: AutoFilter
Filtering is an easy and very fast way to find and work with subsets of data in a
table and/or database. A filtered table displays only the rows that meet the con-
ditions you itemize or specify for a column or a number of columns. There are several
improvements to the Excel 2010 and 2007 AutoFilter, including new options that
allow you to filter by color or cell formatting.
To activate the AutoFilter, first select a single cell or a region in the table/
database, as shown in Figure 22.1 for the sheet named Database in the Chapter 22
workbook file. There are three ways to activate the AutoFilter:
1. Under the Data ribbon, click on the AutoFilter icon.
2. Under the Home ribbon, click on the Sort and Filter icon and select Filter.
3. Right-click a cell value you want to filter with, and select Filter by Selected Cell
Value in the local menu.
Filtered data will display only the rows that meet criteria or conditions you
specify in your query/filter. It will hide rows that you do not want displayed.
Using the AutoFilter feature, you can create different types of filters: value,
format/color, text, dates, and so on.
A drop-down arrow
means that filtering is enabled but not applied. A Filter
means that a filter was applied.
Try not to mix formats like text and numbers or numbers and dates in the same
columns when entering the initial data.
In Figure 22.2, we filtered the database for females only.
There are other ways to filter data with the AutoFilter in Excel
you can master
them yourself once you understand the concept. I will mention only a few of them.
To activate the AutoFilter on a date column, after you click on the Filter button, click
one of the comparison commands (Equals, Before, After, or Between) or click Cus-
tom Filter to get a dialog box.
For example
try to create a filter for a date later than 2/1/2008 and where the
date is before 6/1/2008. See Figure 22.3 to see how it can be done for the sheet named
Example. You can try using different dates.
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