Microsoft Office Tutorials and References
In Depth Information
Exploring Files and Folders
You could organize these files on 1.44 MB floppy disks. Because the storage capacity
of a floppy disk is much less than that of a USB drive, you would probably use one floppy
disk for your courses, another for creative work, and so on. If you had to create large doc-
uments for your courses, you could use one floppy disk for each course.
If you work on two computers, such as one computer at an office or school and
another computer at home, you can duplicate the folders you use on both computers to
simplify transferring files from one computer to another. For example, if you have four
folders in your My Documents folder on your work computer, you would create these
same four folders on your removable media as well as in the My Documents folder of
your home computer. If you change a file on the hard disk of your home computer, you
can copy the most recent version of the file to the corresponding folder on your remov-
able media so that it is available when you are at work. You also then have a backup , or
duplicate copy, of important files that you need.
Planning Your Organization
Now that you’ve explored the basics of organizing files on a computer, you can plan the
organization of your files for this book by writing in your answers to the following questions:
1. How do you obtain the files for this book (on a USB drive from your instructor, for
example)?
2. On what drive do you store your files for this book (drive A, C, D, for example)?
3. Do you use a particular folder on this drive? If so, which folder do you use?
4. Is this folder contained within another folder? If so, what is the name of that main folder?
5. On what type of disk do you save your files for this book (hard disk, USB drive, CD, or
network drive, for example)?
If you cannot answer any of these questions, ask your instructor for help.
Exploring Files and Folders
Windows XP provides two tools for exploring the files and folders on your computer—
Windows Explorer and My Computer. Both display the contents of your computer, using
icons to represent drives, folders, and files. However, by default, each presents a different
view of your computer. Windows Explorer shows the files, folders, and drives on your
computer, making it easy to navigate, or move from one location to another within the file
hierarchy. My Computer shows the drives on your computer and makes it easy to perform
system tasks, such as viewing system information.
The Windows Explorer window is divided into two sections, called panes . The left pane,
also called the Explorer bar or Folders pane , shows the hierarchy of the folders and other
locations on your computer. The right pane lists the contents of these folders and other
locations. If you select a folder in the left pane, for example, the files stored in that folder
appear in the right pane. The My Computer window is also divided into panes—the left
pane, called the task pane, lists tasks related to the items displayed in the right pane.
If the Folders pane in Windows Explorer showed all the folders on your computer at once,
it could be a very long list. Instead, Windows Explorer allows you to open drives and folders
only when you want to see what they contain. If a folder contains subfolders, an expand icon
appears to the left of the folder icon. (The same is true for drives.) To view the folders con-
tained in an object, you click the expand icon. A collapse icon then appears next to the
folder icon; click the collapse icon to close the folder. To view the files contained in a folder,
you click the folder icon, and the files appear in the right pane. See Figure 4.
 
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