Microsoft Office Tutorials and References
In Depth Information
Working with Folders and Files
Figure 8
Files in the Tutorial folder in List view
the icons in your
window might differ
The file icons in your window depend on the programs installed on your computer, so they
might be different from the ones shown in Figure 8.
Leave the Windows Explorer window open so you can work with the files in the
Tutorial folder.
Working with Folders and Files
After you devise a plan for storing your files, you are ready to get organized by creating
folders that will hold your files. You can do so using My Computer or Windows Explorer.
For this tutorial, you’ll create folders in the Tutorial folder. When you are working on your
own computer, you will usually create folders within the My Documents folder.
Examine the files shown in Figure 8 again and determine which files seem to belong
together. Holiday, New Logo, and Vinca are all graphics files containing pictures or pho-
tographs. The Resume and Stationery files were created for a summer job hunt. The other
files were created for the Salinas neighborhood association project to update a playground.
One way to organize these files is to create three folders—one for graphics, one for the
job hunt files, and another for the Salinas files. When you create a folder, you give it a
name, preferably one that describes its contents. A folder name can have up to 255 char-
acters, except / \ : * ? “ < > or |. With these guidelines in mind, you could create three
folders as follows:
Graphics folder : Holiday, New Logo, and Vinca files
Job Hunt folder : Resume and Stationery files
Playground folder : Agenda, Proposal, and Salinas members files
Shannon asks you to create three new folders. Then you’ll move the files to the appropri-
ate subfolder.
Creating Folders
You’ve already seen folder icons in the windows you’ve examined. Now, you’ll create
folders in the Tutorial folder using the Windows Explorer menu bar.
 
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