Microsoft Office Tutorials and References
In Depth Information
Working with Folders and Files
Now that you’ve created three folders, you’re ready to organize your files by moving
them into the appropriate folders.
Moving and Copying Files and Folders
If you want to place a file into a folder from another location, you can either move the file
or copy it. Moving a file removes it from its current location and places it in a new loca-
tion you specify. Copying places the file in both locations. Windows XP provides several
techniques for moving and copying files. The same principles apply to folders—you can
move and copy folders using a variety of methods.
Moving a File or Folder in Windows Explorer or My Computer
Right-click and drag the file you want to move to the destination folder.
Click Move Here on the shortcut menu.
Click the file you want to move, and then click Move this file in the File and Folder
In the Move Items dialog box, navigate to the destination folder, and then click the
Shannon suggests that you continue to work in List view so you can see all the files in
the Tutorial folder, and then move some files from the Tutorial folder to the appropriate
subfolders. You’ll start by moving the Agenda, Proposal, and Salinas members files to the
To move a file using the right mouse button:
1. Point to the Agenda file in the right pane, and then press and hold the right mouse button.
2. With the right mouse button still pressed down, drag the Agenda file to the Playground folder.
When the Playground folder icon is highlighted, release the button. A shortcut menu opens.
3. With the left mouse button, click Move Here on the shortcut menu. The Agenda file is
removed from the main Tutorial folder and stored in the Playground subfolder.
Trouble? If you release the mouse button before dragging the Agenda file to the
Playground folder, the shortcut menu opens, letting you move the file to a different folder.
Press the Esc key to close the shortcut menu without moving the file, and then repeat
Steps 1 through 3.
4. In the right pane, double-click the Playground folder. The Agenda file is in the
5. In the left pane, click the Tutorial folder to see its contents. The Tutorial folder no longer
contains the Agenda file.
The advantage of moving a file or folder by dragging with the right mouse button is that
you can efficiently complete your work with one action. However, this technique requires
polished mouse skills so that you can drag the file comfortably. Another way to move files
and folders is to use the File and Folder Tasks links in the task pane of the Windows
Explorer or My Computer window. Although using the File and Folder Tasks links takes
more steps, some users find it easier than dragging with the right mouse button.
You’ll move the Resume file to the Job Hunt folder next. First, you’ll close the Folders
pane so that the task pane replaces it.