Microsoft Office Tutorials and References
In Depth Information
Working with Folders and Files
Copying a File or Folder in Windows Explorer or My Computer
Click the file or folder you want to copy, and then click Copy this file or Copy this folder
in the File and Folder Tasks area.
In the Copy Items dialog box, navigate to the destination folder, and then click the
Right-click the file or folder you want to copy, and then click Copy on the shortcut menu.
Navigate to the destination folder.
Right-click a blank area of the destination folder window, and then click Paste on the
You’ll copy the three graphics files from the Tutorial folder to the Graphics folder now.
It’s easiest to select multiple files in List view or Details view.
To copy files using the shortcut menu:
1. In the Tutorial window, switch to List view, if necessary, and then click the Holiday file.
2. Hold down the Ctrl key, click the New Logo file, click the Vinca file, and then release the
Ctrl key. Three files are selected in the Tutorial window.
3. Right-click a selected file, and then click Copy on the shortcut menu.
4. In the right pane, double-click the Graphics folder to open it.
5. Right-click the background of the Graphics folder, and then click Paste on the shortcut
menu. Windows copies the three files to the Graphics folder.
6. Switch to List view, if necessary.
Now that you are familiar with two ways to copy files, you can use the technique you
prefer to copy the Proposal and Salinas members files to the Playground folder.
To copy the two files:
1. In the Graphics folder window, click the Back button on the Standard Buttons toolbar to
return to the Tutorial folder.
2. Use any technique you’ve learned to copy the Proposal and Salinas members files from
the Tutorial folder to the Playground folder.
You can move and copy folders in the same way that you move and copy files. When
you do, you move or copy all the files contained in the folder. You’ll practice moving and
copying folders in the Case Problems at the end of this tutorial.
Naming and Renaming Files
As you work with files, pay attention to filenames —they provide important information about
the file, including its contents and purpose. A filename such as Car Sales.doc has three parts:
• Main part of the filename: The name you provide when you create a file, and the name
you associate with a file
• Dot: The period ( . ) that separates the main part of the filename from the file extension
• File extension: Usually three characters that follow the dot in the filename