Microsoft Office Tutorials and References
In Depth Information
Working with Compressed Files
want to retrieve a file deleted from your hard disk, you can use the Recycle Bin to recover
it or return it to its original location. However, after you empty the Recycle Bin, you can no
longer recover the files that were in it.
When you delete a file from removable media, it does not go into the Recycle Bin.
Instead, it is deleted as soon as its icon disappears—and you cannot recover it.
Shannon reminds you that because you copied the Holiday, New Logo, Proposal,
Salinas members, and Vinca files to the Graphics and Playground folders, you can safely
delete the original files in the Tutorial folder. As with moving, copying, and renaming files
and folders, you can delete a file or folder in many ways, including using a shortcut menu
or the File and Folder Tasks menu.
To delete files in the Tutorial folder:
1. Use any technique you’ve learned to navigate to and open the Tutorial folder.
2. Switch to List view (if necessary), click Holiday (the first file in the file list), hold down the
Shift key, click Vinca (the last file in the file list), and then release the Shift key. All the files
in the Tutorial folder are now selected. None of the subfolders should be selected.
3. Right-click the selected files, and then click Delete on the shortcut menu. Windows XP asks
if you’re sure you want to delete these files.
4. Click the Yes button.
So far, you’ve worked with files using Windows Explorer and My Computer, but you
haven’t viewed any of their contents. To view file contents, you open the file. When you
double-click a file in Windows Explorer or My Computer, Windows XP starts the appropri-
ate program and opens the file.
Working with Compressed Files
If you transfer files from one location to another, such as from your hard disk to a remov-
able disk or vice versa, or from one computer to another via e-mail, you can store the files
in a compressed (zipped) folder so that they take up less disk space. You can then transfer
the files more quickly. When you create a compressed folder, Windows XP displays a zip-
per on the folder icon.
You compress a folder so that the files it contains use less space on the disk. Compare two
folders—a folder named My Pictures that contains about 8.6 MB of files and a compressed
folder containing the same files, but requiring only 6.5 MB of disk space. In this case, the
compressed files use about 25 percent less disk space than the uncompressed files.
You can create a compressed folder using the Compressed (zipped) Folder command
on the New submenu of the File menu or shortcut menu in Windows Explorer or My
Computer. Then you can compress files or other folders by dragging them into the com-
pressed folder. You can open files directly from a compressed folder, or you can extract
the files first. When you extract a file, you create an uncompressed copy of the file and
folder in a folder you specify. The original file remains in the compressed folder.
If a different compression program has been installed on your computer, such as WinZip
or PKZip, the Compressed (zipped) Folder command does not appear on the New submenu.
Instead, it is replaced by the name of your compression program. In this case, refer to your
compression program’s Help system for instructions on working with compressed files.
Shannon suggests you compress the files and folders in the Tutorial folder so you can
more quickly transfer them to another location.
 
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