Microsoft Office Tutorials and References
In Depth Information
Exploring Microsoft Office 2003
Exploring Microsoft Office 2003
Microsoft Office 2003 , or simply Office , is a collection of the most popular Microsoft
programs: Word, Excel, PowerPoint, Access, and Outlook. Each Office program contains
valuable tools to help you accomplish many tasks, such as composing reports, analyzing
data, preparing presentations, compiling information, sending e-mail, and planning
Microsoft Word 2003 , or simply Word , is a word-processing program you use to create
text documents. The files you create in Word are called documents . Word offers many
special features that help you compose and update all types of documents, ranging from
letters and newsletters to reports, brochures, faxes, and even books—all in attractive and
readable formats. You can also use Word to create, insert, and position figures, tables,
and other graphics to enhance the look of your documents. The Delmar Office Supplies
sales representatives create their business letters using Word.
Microsoft Excel 2003 , or simply Excel , is a spreadsheet program you use to display,
organize, and analyze numerical data. You can do some of this in Word with tables, but
Excel provides many more tools for recording and formatting numbers as well as perform-
ing calculations. The graphics capabilities in Excel also enable you to display data visually.
You might, for example, generate a pie chart or a bar chart to help readers quickly see the
significance of and the connections between information. The files you create in Excel are
called workbooks . The Delmar Office Supplies operations department uses a line chart in
an Excel workbook to visually track the company’s financial performance.
Microsoft Access 2003 , or simply Access , is a database program you use to enter, orga-
nize, display, and retrieve related information. The files you create in Access are called
databases . With Access you can create data entry forms to make data entry easier, and
you can create professional reports to improve the readability of your data. The Delmar
Office Supplies operations department tracks the company’s inventory in a table in an
Access database.
Microsoft PowerPoint 2003 , or simply PowerPoint , is a presentation graphics program
you use to create a collection of slides that can contain text, charts, pictures, and so on.
The files you create in PowerPoint are called presentations . You can show these presenta-
tions on your computer monitor, project them onto a screen as a slide show, print them,
share them over the Internet, or display them on the World Wide Web. You can also use
PowerPoint to generate presentation-related documents such as audience handouts, out-
lines, and speakers’ notes. The Delmar Office Supplies sales department has created an
effective slide presentation with PowerPoint to promote the company’s latest product line.
Microsoft Outlook 2003 , or simply Outlook , is an information management program
you use to send, receive, and organize e-mail; plan your schedule; arrange meetings;
organize contacts; create a to-do list; and jot down notes. You can also use Outlook to
print schedules, task lists, phone directories, and other documents. Jake Alexander uses
Outlook to send and receive e-mail, plan his schedule, and create a to-do list.
Although each Office program individually is a strong tool, their potential is even
greater when used together.
For hands-on practice of
key tasks in this tutorial,
go to the SAM 2003
Training Companion CD
included with this text.
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