Microsoft Office Tutorials and References
In Depth Information
Using Menus and Toolbars
5. Click the Document1 - Microsoft Word button on the taskbar. The Word program window
returns to its previous size.
6. If necessary, click the Maximize button
on the Word title bar. The Word program
window expands to fill the screen.
The sizing buttons give you the flexibility to arrange the program and file windows on
your screen to best fit your needs.
Using Menus and Toolbars
In each Office program, you can perform tasks using a menu command, a toolbar button,
or a keyboard shortcut. A menu command is a word on a menu that you click to execute
a task; a menu is a group of related commands. For example, the File menu contains com-
mands for managing files, such as the Open command and the Save command. The File,
Edit, View, Insert, Format, Tools, Window, and Help menus appear on the menu bar in all
the Office programs, although some of the commands they include differ from program
to program. Other menus are program specific, such as the Table menu in Word and the
Data menu in Excel.
A toolbar is a collection of buttons that correspond to commonly used menu com-
mands. For example, the Standard toolbar contains an Open button and a Save button.
The Standard and Formatting toolbars (as well as other toolbars) appear in all the Office
programs, although some of the buttons they include differ from program to program.
The Standard toolbar has buttons related to working with files. The Formatting toolbar has
buttons related to changing the appearance of content. Each program also has program-
specific toolbars, such as the Tables and Borders toolbar in Word for working with tables
and the Chart toolbar in Excel for working with graphs and charts.
A keyboard shortcut is a combination of keys you press to perform a command. For
example, Ctrl+S is the keyboard shortcut for the Save command (you hold down the Ctrl
key while you press the S key). Keyboard shortcuts appear to the right of many menu
Viewing Personalized Menus and Toolbars
When you first use a newly installed Office program, the menus and toolbars display only
the basic and most commonly used commands and buttons, streamlining the program
window. The other commands and buttons are available, but you have to click an extra
button to see them (the Expand button on a menu and the Toolbar Options button on a
toolbar). As you select commands and click buttons, the ones you use often are put on the
short, personalized menu and on the visible part of the toolbars. The ones you don’t use
remain available on the full menus and toolbars. This means that the Office menus and
toolbars might display different commands and buttons on each person’s computer.
To view a personalized and full menu:
1. Click Insert on the Word menu bar to display the short, personalized menu. See Figure 7.
The Bookmark command, for example, does not appear on the short menu.
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