Microsoft Office Tutorials and References
In Depth Information
Using Task Panes
Some people like that the menus and toolbars change to meet their work habits. Others
prefer to see all the menu commands or to display the default toolbars on two rows so
that all the buttons are always visible. You’ll change the toolbar setting now.
To turn off the personalized toolbars:
1. Click the Toolbar Options button
on the right side of the Standard toolbar.
2. Click the Show Buttons on Two Rows command. The toolbars move to separate rows (the
Standard toolbar on top) and you can see all the buttons on each toolbar.
You can easily access any button on the Standard and Formatting toolbars with one
mouse click. The drawback is that when the toolbars are displayed on two rows, they take
up more space in the program window, limiting the space you have to work.
Using Task Panes
A task pane is a window that provides access to commands for common tasks you’ll per-
form in Office programs. For example, the Getting Started task pane, which opens when
you first start any Office program, enables you to create new files and open existing ones.
Task panes also help you navigate through more complex, multi-step procedures. All the
Office programs include the task panes described in Figure 10. The other available task
panes vary by program.
Figure 10
Common task panes
Task pane
Getting Started
The home task pane; allows you to create new files, open existing files, search the
online and offline Help system by keyword, and access Office online
Allows you to search the online and offline Help system by keyword or table of
contents, and access Microsoft Office Online
Search Results
Displays available Help topics related to entered keyword and enables you to initiate
a new search
Allows you to create new files; name changes to New Document in Word, New
Workbook in Excel, New File in Access, and New Presentation in PowerPoint
Clip Art
Allows you to search for all types of media clips (pictures, sound, video) and insert
clips from the results
Allows you to paste some or all of the items that have been cut or copied from any
Office program during the current work session
Allows you to search a variety of reference material and other resources from within
a file
No matter what their purpose, you use the same processes to open, close, and navigate
between the task panes.
Opening and Closing Task Panes
When you first start any Office program, the Getting Started task pane opens by default
along the right edge of the program window. You can resize or move the task pane to suit
your work habits. You can also close the task pane to display the open file in the full avail-
able program window. For example, you might want to close the task pane when you are
typing the body of a letter in Word or entering a lot of data in Excel.
You will open and close the task pane.
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