Microsoft Office Tutorials and References
In Depth Information
Working with Files
Trouble? If the .doc file extension appears after the filename, then your computer is
configured to show file extensions. Continue with Step 5.
5. Click the Save button. The Save As dialog box closes, and the name of your file appears in
the program window title bar.
The saved file includes everything in the document at the time you last saved it. Any
edits or additions you then make to the document exist only in the computer’s memory
and are not saved in the file on the disk. As you work, remember to save frequently so that
the file is updated to reflect the latest content of the document.
Because you already named the document and selected a storage location, the second
and subsequent times you save, the Save As dialog box doesn’t open. If you wanted to
save a copy of the file with a different filename or to a different location, you would
reopen the Save As dialog box by clicking File on the menu bar, and then clicking Save
As. The previous version of the file remains on your disk as well.
You need to add your name to the agenda. Then you’ll save your changes.
To modify and save a file:
1. Type your name, and then press the Enter key. The text you typed appears on the next line.
2. Click the Save button
on the Standard toolbar to save your changes.
When you’re done with a file, you can close it.
Closing a File
Although you can keep multiple files open at one time, you should close any file you are
no longer working on to conserve system resources as well as to ensure that you don’t
inadvertently make changes to the file. You can close a file by clicking the Close com-
mand on the File menu or by clicking the Close Window button in the upper-right corner
of the menu bar.
As a standard practice, you should save your file before closing it. If you’re unsure
whether the file is saved, it cannot hurt to save it again. However, Office has an added
safeguard: If you attempt to close a file or exit a program without saving your changes,
a dialog box opens asking whether you want to save the file. Click the Yes button to save
the changes to the file before closing the file and program. Click the No button to close
the file and program without saving changes. Click the Cancel button to return to the
program window without saving changes or closing the file and program. This feature
helps to ensure that you always save the most current version of any file.
You’ll add the date to the agenda. Then, you’ll attempt to close the document with-
out saving.
To modify and close a file:
1. Type the date, and then press the Enter key. The text you typed appears under your name
in the document.
2. Click the Close Window button on the Word menu bar to close the document. A dialog
box opens, asking whether you want to save the changes you made to the document.
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