Microsoft Office Tutorials and References
In Depth Information
Working with Files
3. Click the Yes button. The current version of the document is saved to the file, and then the
document closes, and Word is still running.
Trouble? If Word is not running, then you closed the program in Step 2. Start Word, click
the Close Window button on the menu bar to close the blank document.
Once you have a program open, you can create additional new files for the open pro-
gram or you can open previously created and saved files.
Opening a File
When you want to open a blank document, workbook, presentation, or database, you
create a new file. When you want to work on a previously created file, you must first open
it. Opening a file transfers a copy of the file from the storage disk (either a hard disk or a
portable disk) to the computer’s memory and displays it on your screen. The file is then in
your computer’s memory and on the disk.
Opening an Existing or a New File
Click the Open button on the Standard toolbar ( or click File on the menu bar, and then
click Open or click the More link in the Open section of the Getting Started task pane).
In the Open dialog box, click the Look in list arrow, and then navigate to the storage
location of the file you want to open.
Click the filename of the file you want to open.
Click the Open button.
Click the New button on the Standard toolbar ( or click File on the menu bar, click New,
and then (depending on the program) click the Blank document, Blank workbook, Blank
presentation, or Blank database link in the New task pane).
Jake asks you to print the agenda. To do that, you’ll reopen the file. You’ll use the Open
button on the Standard toolbar.
To open an existing file:
1. Click the Open button on the Standard toolbar. The Open dialog box, which works
similarly to the Save As dialog box, opens.
2. Click the Look in list arrow, and then navigate to the OFF\Tutorial folder included with
your Data Files. This is the location where you saved the agenda document.
3. Click Stockholder Meeting Agenda in the file list. See Figure 15.