Microsoft Office Tutorials and References
In Depth Information
Four Steps to a Professional Document
Word helps you produce quality work in minimal time. Not only can you type a document
in Word, but you can also quickly make revisions and corrections, adjust margins and
spacing, create columns and tables, and add graphics to your documents. The most effi-
cient way to produce a document is to follow these four steps: (1) planning, (2) creating
and editing, (3) formatting, and (4) printing.
In the long run, planning saves time and effort. First, you should determine what you
want to say. State your purpose clearly and include enough information to achieve that
purpose without overwhelming or boring your reader. Be sure to organize your ideas logi-
cally. Decide how you want your document to look as well. In this case, your letter to Web
Time Productions will take the form of a standard business letter. It should be addressed to
Web Time’s president, Nicholas Brower. Megan has given you a handwritten note indicat-
ing what she would like you to say in the letter. This note is shown in Figure 1-1.
For hands-on practice of
key tasks in this session,
go to the SAM 2003
Training Companion CD
included with this text.
Megan’s notes for the contract letter
Notes for Contract Letter
Please include the following questions in the Web Time Productions cover letter:
• When will we receive a complete schedule for the project?
• How many preliminary designs do you require?
• Will you be available to discuss the project with our artists via a conference call next week?
Send the letter to Web Time Productions’ president, Nicholas Brower. The address is:
2015 Dubuque Avenue, Chicago, IL 60025.
After you plan your document, you can go ahead and create and edit it using Word.
Creating the document generally means typing the text of your document. Editing consists
of reading the document you’ve created, correcting your errors, and, finally, adding or
deleting text to make the document easy to read.
Once your document is error-free, you can format it to make it visually appealing.
Formatting features, such as adjusting margins to create white space (blank areas of a
page), setting line spacing, and using bold and italic, can help make your document
easier to read.
Printing is the final phase in creating an effective document. In this tutorial, you will
preview your document before you spend time and resources to print it.