Microsoft Office Tutorials and References
In Depth Information
Session 1.1
Figure 1-3
Parts of the Word window
Screen Element
Formatting toolbar
Contains buttons that affect how the document looks.
horizontal ruler
Shows page margins, tabs, and column widths.
insertion point
Shows where characters will appear when you start typing.
menu bar
Contains lists, or menus, of all the Word commands. When you first display
a menu, you see a short list of the most frequently used commands. To see
the full list of commands in the menu, you can click the menu and then
wait a few seconds for the remaining commands to appear, double-click
the menu, or click the menu and then click or point to the downward-facing
double-arrow at the bottom of the menu.
paragraph mark
Marks the end of a paragraph.
Standard toolbar
Contains buttons for activating frequently used commands.
task pane
Provides links and buttons that you can use to perform common tasks.
If at any time you would like to check the name of a Word toolbar button, position the
mouse pointer over the button without clicking. A ScreenTip, a small box with the name
of the button, will appear. (If you don’t see ScreenTips on your computer, click Tools on
the Word menu bar, click Options, click the View tab, click the ScreenTips check box to
insert a check, and then click OK.)
Keep in mind that the menus initially display the commands that are used most frequently
on your particular computer. When you leave a menu open for a few seconds or point to the
double-arrow, a complete list of commands appears. Throughout these tutorials, you should
point to the double-arrow on a menu if you do not see the command you need.
Setting Up the Window Before You Begin
Each Tutorial
Word provides a set of standard settings, called default settings , which control how the
screen is set up and how a document looks when you first start typing. These settings are
appropriate for most situations. However, these settings are easily changed, and most peo-
ple begin a work session by adjusting Word to make sure it is set up the way they want it.
As you gain experience, you will learn how to customize Word to suit your needs.
But to make it easier to follow the steps in these tutorials, you should take care to arrange
your window to match the tutorial figures. The rest of this section explains what your
window should look like and how to make it match those in the tutorials. Depending on
how many people use your computer (and how much they adjust Word’s appearance),
you might have to set up the window to match the figures each time you start Word.
Setting the Document View to Normal
The View buttons in the lower-left corner of the Word window change the way your
document is displayed. You will learn how to select the appropriate view for a document
in a later tutorial. For now, you want the document displayed in Normal view.
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