Microsoft Office Tutorials and References
In Depth Information
Session 1.1
If the toolbars appear on one row, perform the next steps to arrange them in two rows.
To arrange the Standard and Formatting toolbars on two rows:
1. Click Tools on the menu bar, and then click Customize . The Customize dialog box opens.
2. Click the Options tab if it is not already selected, and then click the Show Standard and
Formatting toolbars on two rows check box to select it (that is, to insert a check).
3. Click Close . The Customize dialog box closes. The toolbars and task pane on your screen
should now match those shown earlier in Figure 1-2.
Setting Up Other Screen Elements
Next, you’ll take care of a few other parts of the screen, including:
• The horizontal ruler, which appears below the Formatting toolbar and is used to adjust
margins and align parts of a document
• The Zoom setting, which controls the document’s on-screen magnification; a setting of
100% displays the text in the same size as it will appear when printed
• The default font setting, which controls the size and shape of the characters that appear
when you start typing
You’ll learn more about these topics later. For now, you simply need to make your
screen match the figures in this book by displaying the horizontal ruler, setting the Zoom
setting to 100%, and verifying that 12-point Times New Roman is the default font.
To display the ruler, check your Zoom setting, and select the correct
default font:
1. Click View on the menu bar, and then point to the double-arrow at the bottom of the menu
to display the hidden menu commands.
2. If “Ruler” does not have a check mark next to it, click Ruler . The horizontal ruler should
now be displayed, as shown earlier in Figure 1-2.
3. Click the Zoom list arrow on the Standard toolbar. A list of screen magnification
settings appears. In Figure 1-5, the currently selected setting is 100%.
Figure 1-5
Zoom settings
Zoom list box
current setting
4. If 100% is not selected on your computer, click 100% to select it. If you don’t need to
change your Zoom setting, press the Esc key to close the Zoom list. Next, you will check
the default font setting.
5. Click Format on the menu bar, and then click Font . The Font dialog box opens. Click the
Font tab if it is not already selected. See Figure 1-6.
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