Microsoft Office Tutorials and References
In Depth Information
Using the Spelling and Grammar Checker
When typing a document, Word highlights possible spelling and grammatical errors. You
can quickly recognize these possible errors by looking for words underlined in red (for
possible spelling errors) or green (for possible grammatical errors). When you’re working
on a document that someone else typed, it’s a good idea to start by using the Spelling and
Grammar checker. This feature automatically checks a document word by word for a vari-
ety of errors. Among other things, the Spelling and Grammar checker can sometimes find
words that, though spelled correctly, are not used properly.
Checking a Document for Spelling and Grammatical Errors
Move the insertion point to the beginning of the document, and then click the Spelling
and Grammar button on the Standard toolbar.
In the Spelling and Grammar dialog box, review any errors highlighted in color. Possible
grammatical errors appear in green; possible spelling errors appear in red. Review the
suggested corrections in the Suggestions list box.
To accept a suggested correction, click on it in the Suggestions list box, click Change to
make the correction, and then continue searching the document for errors.
Click Ignore Once to skip the current instance of the highlighted text and continue
searching the document for errors.
Click Ignore All to skip all instances of the highlighted text and continue searching the
document for spelling errors. Click Ignore Rule to skip all instances of a highlighted
To type your correction directly in the document, click outside the Spelling and Grammar
dialog box, make the correction, and then click Resume in the Spelling and Grammar dia-
To add an unrecognized word to the dictionary, click Add to dictionary.
The Spelling and Grammar Checker compares the words in your document to the
default dictionary that is installed automatically with Word. If you regularly use terms that
are not included in the main dictionary, you can create a custom dictionary and then
select it as the new default dictionary. A custom dictionary includes all the terms in the
main dictionary, plus any new terms that you add. To create a custom dictionary and
select it as the new default dictionary, you would follow these steps:
1. Click Tools on the menu bar, click Options , click the Spelling & Grammar tab, and
then click Custom Dictionaries . The Custom Dictionaries dialog box opens.
2. Click New . The Create Custom Dictionary dialog box opens.
3. Type a name for the custom dictionary in the File name text box, and click Save . You
return to the Custom Dictionaries dialog box.
4. In the Dictionary list box, click the new custom dictionary to select it, click Change
Default , and then click OK .