Microsoft Office Tutorials and References
In Depth Information
Session 2.1
The last sentence of the document is selected. According to the type of problem listed at
the top of the dialog box, the highlighted text is a sentence fragment. In this case, Word is
correct. The word “call” lacks a direct object—that is, you need to indicate whom the
reader should call. You can fix this problem by clicking outside the Spelling and Grammar
dialog box and typing the change directly in the document.
7. Click outside the Spelling and Grammar dialog box just to the right of “call,” press the
spacebar , type Marilee Brigham , and then click the Resume button in the Spelling and
Grammar dialog box. A message box opens indicating that the spelling and grammar
check is complete. Notice that the last sentence is no longer a sentence fragment; that is
because “Marilee Brigham” completes the sentence.
Trouble? If you don’t see the word “call,” the Spelling and Grammar checker dialog box
is covering it. Click the title bar of the Spelling and Grammar dialog box, and drag the dia-
log box out of the way.
8. Click the OK button. The Spelling and Grammar dialog box closes. You return to the Tree
FAQ document.
Although the Spelling and Grammar checker is a useful tool, remember that there is no
substitute for careful proofreading. Always take the time to read through your document to
check for errors the Spelling and Grammar checker might have missed. Keep in mind that the
Spelling and Grammar checker probably won’t catch all instances of words that are spelled
correctly but used improperly. And, of course, the Spelling and Grammar checker cannot pin-
point phrases that are confusing or inaccurate. To produce a professional document, you must
read it carefully several times, and, if necessary, ask a co-worker to read it, too.
To proofread the Tree FAQ document:
1. Scroll to the beginning of the document and begin proofreading. When you get near the
bottom of the document, notice that the word “Too” is used instead of the word “Two” in
the paragraph on mulch. See Figure 2-5. You will correct this error after you learn how to
select parts of a document.
Figure 2-5
Word “Too” used incorrectly
should be “Two”
2. Finish proofreading the Tree FAQ document.
To make all of Marilee’s changes, you need to learn how to select parts of a document.
 
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