Microsoft Office Tutorials and References
In Depth Information
Using the Format Painter
Select the item whose formatting you want to copy.
To copy formatting to one item, click the Format Painter button, and then use the mouse
pointer to select the item you want to format.
To copy formatting to multiple items, double-click the Format Painter button, and then
use the mouse pointer to select each item you want to format. When you are finished,
click the Format Painter button again to deselect it.
Use the Format Painter now to copy the formatting of the second paragraph to other
main paragraphs. You’ll begin by moving the insertion point to the paragraph whose for-
mat you want to copy.
To copy paragraph formatting with the Format Painter:
1. Verify that the insertion point is located in the paragraph that begins “While you might be
tempted . . . ”
2. Double-click the Format Painter button on the Standard toolbar. The Format Painter
button will stay highlighted until you click the button again. When you move the pointer
over text, the pointer changes to to indicate that the format of the selected paragraph
can be painted (or copied) onto another paragraph.
3. Scroll down, and then click anywhere in the paragraph that begins “You may be accus-
tomed . . . ” The format of the third paragraph shifts to match the format of the first two
main paragraphs. See Figure 2-23. All three paragraphs are now indented and justified.
The Format Painter pointer is still visible.
Formats copied with Format Painter
active Format Painter button
Format Painter pointer